Gmail
Gmail is a free
webmail and
POP3 e-mail service provided by
Google, known for its abundant storage and advanced
interface. It is known as
Google Mail in the United Kingdom and Germany. Its competitors include
AIM Mail,
Windows Live Mail (also known as
MSN Hotmail), and
Yahoo! Mail.
Initially released on
April 1,
2004, Gmail was almost immediately successful in reaching a wide range of users, rapidly evolving in response to suggestions and criticisms. After two years, Gmail is still in "
beta". Currently, access to the service is restricted to those who had received an invitation from an existing account holder, from
Blogger, or through their mobile phone. Google has stated that the purpose of the invitation system is to reduce the amount of abuse, as spammers cannot register near-infinite numbers of accounts as they can do with other services such as
Hotmail, where registration is completely open.
[[https://mail.google.com/support/bin/answer.py?answer=22245 Gmail Help Center], retrieved 14th May 2006]On
August 9,
2006, Gmail opened to be available to those in Australia and New Zealand without an invitation or signing up through Google SMS.[
1]
|
Gmail inbox
The main inbox view, as rendered by the Mozilla Firefox browser in Windows XP. Rather than showing individual e-mails, Gmail groups e-mails into Conversations, which are threads of e-mail correspondences, with the number of messages in each indicated in parenthesis. |
While Gmail is not entirely open to the general public yet, most Gmail users have many invites to spare, as Google gives users anything from 2 to 100 free invitations (and frequently replenishes them, as a reward for users who frequently check their Gmail accounts). It is also possible to sign up if one has a mobile phone from Australia, Indonesia, Malaysia, Singapore, Thailand, Turkey, New Zealand, Philippines, or the United States [https://www.google.com/accounts/SmsMailSignup1 via SMS Signup] or a .edu e-mail address from an accredited U.S. institution.[
2] One can find free Gmail invites at various Web sites, such as the ones shown under
External links or even for sale at online
auctions. However, Google has prohibited the sale of Gmail addresses.
The service is notable for providing over 2.7 gigabytes (and counting)
[Gmail Homepage, retrieved 25th July 2006] of storage space, increased from the original limit of 1000 megabytes. This change was announced on
April 1, 2005, and was made for the one-year
anniversary of Gmail. The announcement was accompanied by a statement that Google would "keep giving people more space forever."
[Endless Gmail Storage, retrieved 30th June 2006] All Google will say about this now is that it will keep increasing by the second as long as they have enough space on their servers. Although Gmail's storage space continuously goes up, Google is increasing the inbox capacity by a nominal four one-millionths of a
megabyte (as of July 31, 2006).
[How much storage space do I get?, retrieved 30th June 2006]Gmail also has an integrated calendar named "Google Calendar" (formerly CL2) that was launched on
April 12,
2006.
Gmail makes intensive use of
Ajax (specifically, the
AjaXSLT framework), employing modern browser features such as
JavaScript and keyboard access keys, allowing for a rich user experience, while retaining the benefits of a web application. Most importantly, the service is available on any computer with a supported browser:
Internet Explorer 5.5+,
Mozilla Application Suite 1.4+,
Firefox 0.8+,
Safari 1.2.1+, ,
Netscape 7.1+. Gmail also offers "Basic HTML view" to allow users to access the Gmail messages from almost any computer running browsers that do not fully support the more advanced features, such as Internet Explorer 4.0+, Netscape 4.07+ or
Opera 6.03+. Gmail's Help Center provides a
list of fully supported browsers. Gmail has recently also become accessible through
WAP-enabled mobile phones. It also works on the
PSP web browser, but is not fully supported.
There has been some criticism about Gmail's information and privacy policies. Much of it stems from phrases in
Gmail's Privacy Policy which state that Gmail will keep all e-mail for "some time" even if it has been deleted or the account terminated and that Gmail will disclose personal information (including the actual text of e-mails) if it has a "good faith belief" that such a disclosure is necessary for various reasons such to "protect the rights, property or safety of ... the public."
[Creepy Gmail, retrieved 14th May 2006] Similarly, some privacy advocates criticize the lack of disclosed data retention and correlation policies. More than 30 privacy and civil rights organizations have urged Google to suspend the Gmail service until these issues are resolved.
[Privacy Rights Clearing House, retrieved 14th May 2006]Gmail was ranked second in
PC World's "The 100 Best Products of 2005",
[PCWorld.com - The 100 Best Products of 2005, retrieved 14th May 2006] behind
Mozilla Firefox. Gmail also won 'Honorable Mention' in the Bottom Line Design Awards 2005.[
3] Gmail has drawn many favorable reviews from users because of its available space and unique organization.
[About Gmail - Reviews, retrieved 14th May 2006].
Conversation views
The main innovation of Gmail might be its method of categorizing e-mails, which Google calls Conversation View. In contrast to other e-mail services, Gmail keeps track of individual "conversations" (an original message, along with all the replies to that message) by grouping them together. This allows users to easily view all the e-mails related to a specific message, and it keeps the inbox more organized. Gmail's algorithm for determining how conversations fit together is not perfect, however: Single conversations sometimes become fragmented (especially when a replier changes the e-mail's subject line) and unrelated conversations occasionally become attached together. Also, if a conversation has more than approximately 100 messages, it splits into two separate storage sections, sometimes resulting in 5 or 6 chunks making up a whole conversation.
Labels instead of folders
Gmail allows users to categorize their e-mails with "labels." Labels give users a flexible method of categorizing e-mails, since an e-mail may have any number of labels (in contrast to a system in which an e-mail may belong to only one folder). Users can display all e-mails having a particular label and can use labels as a search criterion. Gmail also allows users to set up filters which label incoming e-mail automatically.
Auto save enhancement
Google has added an Auto Save feature to Gmail, a system for avoiding loss of data in case of a browser crash or other error. When composing an e-mail, a draft copy of the message and any attachments are saved automatically. Although messages begin to be saved once a minute, saving times vary depending on the size of the message.
Keyboard shortcuts
Gmail allows users to navigate its interface by using the keyboard as an
accessible alternative to the mouse, which is the norm for site navigation. This feature is not enabled by default, although
instructions on how to enable it are provided.
Optional dots
Gmail usernames must be between 6 and 30 characters (inclusive) and made up of only letters, numbers, and dots. The use of dots, however, are optional (that is, Gmail ignores dots when resolving addresses). Google
states that "Gmail doesn't recognize dots (.) as characters within a username. This way, you can add and remove dots to your username for desired address variations." For instance, the account
google@gmail.com receives mail sent to
goo.gle@gmail.com,
g.o.o.g.l.e@gmail.com, etc. Likewise, the account
goo.gle@gmail.com receives mail sent to
google@gmail.com. However, when signing in it is necessary to include any dots used in the creation of the account.
Plus-addressing
Gmail also supports "plus-addressing" of e-mails. Messages can be sent to addresses in the form:
username+extratext@gmail.com where
extratext can be any string. Plus-addressing allows users to sign up for different services with different aliases and then easily filter all e-mails from those services.
Chats
|
Gmail with the chat feature. |
Gmail's chat feature allows you to chat with other people that have a Gmail account. It interacts with the whole
Jabber network, so it can be synchronised with
Google Talk. However, only text-based chat can take place within Internet Browsers; voice calling is Google Talk's advantage.
Because of the move away from e-mail, and therefore the name "Gmail", Google has changed the logo for Gmail, so that it includes '+ talk'. The logo also has a glossier finish compared to its predecessor.
The introduction of Gmail Chat allows Gmail users to easily connect to the Google Talk network on computers that do not have the Google Talk client installed, without needing third-party clients (such as
Psi,
Miranda IM,
iChat,
Adium and
Gaim) or web-based applications (such as
GTalkr (now defunct) or
Meebo). Using the web interface, a user can have up to three chats at once.
Gmail Chat also allows the user to keep an archive of chats in their Gmail account - although this is disabled if either user in a conversation objects (called 'off the record mode' by Google). However, 'off the record' mode does not guarantee anonymity, since the other user could be using a third-party client with its own logging ability such as
Gaim. The other user could also copy and paste the conversation into a text editor and save it.
Gmail also recently introduced contact pictures [
4] and introduced
sound into Gmail Chat, so users receive auditory notifications when receiving an instant message through Gmail Chat.
Gmail offers a "standard without chat" view. This is the regular standard view without the chat functionality.
Opera 8 supports "standard without chat" view, although it does not support "standard" view.
Calendar
On April 13, 2006, Google rolled out another addition to Gmail, the
Google Calendar. Highly rumored for over six months, Google fully integrated this into Gmail.
Google Calendar, like all other applications, is written in
Javascript and uses AJAX. It allows the user to view their appointments by day, week, month, and the next 4 days (the length of this can be changed in settings). It allows 'quick adding' of events, in which an appointment can be added by entering a natural-language phrase containing the details of the event, rather than by filling out a detailed form. Additionally, Google Calendar provides an agenda tab that allows the user to see all upcoming events in list form.
The settings of the Calendar are highly customizable, allowing the user to change their timezone on the fly, change the day that the week starts on, create of multiple calendars, and send notifications to a cell phone.
The service allows users to invite other people to appointments and events, regardless of whether they have a Google Account. They can then
RSVP, stating whether they will attend and leaving a note or comment. If the organiser enabled the feature, invitees can have the ability to send invitations and view the guest list.
The calendar also supports importing from programs such as
Microsoft Outlook and
iCal.
The conversation view groups related messages in a linear stack, which can be expanded and collapsed. While this does provide an innovative view of an e-mail thread, it does not provide any way to differentiate messages that branch off from the original thread. This can occur when mail is sent to multiple recipients who respond individually.
Google seems hesitant to release any upcoming plans for the implementation of these features.
Absent features
There are several features that are absent from the Gmail interface. Some of them are provided by another kind of
computer program, such as
Eudora,
Outlook Express or
Apple Mail, which can be used with a Gmail
user account. For example features present in Linux mail programs (such as
Kmail) are: automatic spell-checking (by red underline), "attachment warning," and automatic bounce-back of unwanted mail (imitating a mail-daemon message). Some of these absent features are offered by other
webmail applications (sometimes for a price). Also, the
lack of IMAP support is the most common complaint according to
Most wanted Gmail features.
Non-US interfaces
Because Google is located primarily in the
United States, non-US interfaces tend to lag behind in upgrades and features:
*Google Calendar is not available through the Gmail interfaceHowever, if non-US users change their language to "English (US)" they can access these services. Support for entering
bi-directional text is currently available only in the
Arabic and
Hebrew interfaces.
The privacy issue
There has been a great deal of criticism regarding
Gmail's privacy policy. Some of the controversy surrounded the clause "residual copies of e-mail may remain on our systems for some time, even after you have deleted messages from your mailbox or after the termination of your account." Many believed that this meant that Google would intentionally archive copies of deleted mail forever. Google continues to rebut some of this criticism by pointing out that Gmail is using mostly industry wide practices.
[Gmail and Privacy, retrieved 14th May 2006] Google later stated that they will "make reasonable efforts to remove deleted information from our systems as quickly as is practical."
Most of the criticism, however, was against Google's plans to add context-sensitive advertisements to e-mails by automatically scanning them. Privacy advocates
raised concerns that the plan involved scanning their personal, assumed private, e-mails, and that this was a security problem. Allowing e-mail content to be read, even by a computer, for advertising purposes, raises the risk that the
expectation of privacy in e-mail will be reduced. Furthermore, non-subscribers' e-mail is scanned by Gmail as well, and these senders of e-mail did not agree to Gmail's terms of service or privacy policy. Exacerbating the situation is the fact that Google can change its privacy policy unilaterally, and that Google is technically able to cross-reference cookies across its information-rich product line to make dossiers on individuals. However, again the practice is standard across all email systems - it is the only way spam mail checkers can work.
Opponents of these views state that when one's e-mail is checked to see if it is spam, it is being scanned by the same process. Because a human is not reading the message, they say, it is not a problem.
Another unresolved issue discussed among privacy advocates is the lack of disclosed data retention and correlation policies. It is possible for Google to combine information contained in a person's emails with information about his Internet searches. It is not known how long such information would be kept, and how it could be used. One of the concerns is that it could be of interest to law enforcement agencies. More than 30 privacy and civil rights organizations have urged Google to suspend Gmail service until these issues are resolved.
Gmail was a project begun by Google developer
Paul Buchheit years before it was ever announced to the public. For several years, the software was only available internally, as an email client for Google employees.
Gmail was finally announced to the public in 2004 amid a flurry of rumor. Owing to
April Fool's Day, however, the company's
press release was greeted with skepticism in the technology world, especially since Google already had been known to make April Fool's Jokes (such as
PigeonRank). However, they explained that their real joke had been a press release saying that they would take
offshoring to the extreme by putting employees in a "
Google Copernicus Center" on the
Moon. Jonathan Rosenberg, Google's vice-president of products, was
quoted by BBC News as saying, "We are very serious about Gmail."
Gmail also initially received a lot of criticism for a statement they made in their original terms of use, refusing to guarantee that all e-mails at Gmail would be deleted upon request by the user. Google later clarified that they were referring to backup copies of e-mails, and promised that all deleted mails would eventually be expunged completely from their servers. This, along with the feature that advertisements would be generated by software-based scanning of e-mails in order to better target them, gave rise to a controversy on web privacy (see
BBC News Article; for a defense see "
The Fuss About Gmail and Privacy: Nine Reasons Why It's Bogus").
Before being acquired by Google, the gmail.com
domain name was used by the free e-mail service offered by Garfield.com, online home of the
comic strip Garfield. This free e-mail service has moved to
e-garfield.com.
As of the 22nd of June, 2005, Gmail's
canonical URI has been
changed to
http://mail.google.com/mail/ instead of
http://gmail.google.com/gmail/.
Gmail for your domain
On
February 10,
2006, Google
introduced [https://www.google.com/hosted/Home Gmail for your domain]. This service, currently in beta testing, allows organizations to offer e-mail services through Gmail using their own domain. Google may eventually open the service to all domain owners, as Microsoft has with its
Windows Live Custom Domains service.
Google Mail
* On
July 4,
2005, Google announced that
Gmail Deutschland would be rebranded
Google Mail. From that point forward, visitors originating from an
IP address determined to be in Germany would be forwarded to
googlemail.com where they could obtain an email address containing the new domain. Any German user who wants a
gmail.com address must sign up for an account through a
proxy. German users who were already registered were allowed to keep their old addresses.
* On
October 19,
2005, the
United Kingdom version of Gmail was converted to Google Mail, because "Gmail" is
trademarked by another company in the UK.
[Google Mail in the UK, retrieved 14th May 2006] However, this can be bypassed by using a
proxy. Curiously, even though UK users' address shows up at the top of their inbox and in emails they send as
xxx@googlemail.com, emails sent to
xxx@gmail.com still reach the intended recipient. Users who registered before the switch to Googlemail face no problems whatsoever - they keep their GMail address (although the logo in the top-left of the page appears as 'Google Mail').
After Gmail's initial announcement and development, many existing web mail services quickly increased their storage capacity. For example,
Hotmail went from giving some users 2MB to 25MB (250MB after 30 days, and 2 GB for Hotmail Plus accounts), while Yahoo! Mail went from 4MB to 100MB (and 2 GB for Yahoo! Mail Plus accounts). Yahoo! Mail storage then proceeded to 250MB, and finally, in late April of 2005, to 1GB. These were all seen as moves to stop existing users from switching to Gmail, and to capitalize on the newly rekindled public interest in web mail services. The desire to catch up was especially visible for
MSN Hotmail, which upgraded its e-mail storage erratically from 250 MB to the new
Windows Live Mail (beta) which includes 2 GB of storage over a number of months. In August of 2005, AOL started providing all
AIM screen names with their own e-mail accounts with 2 GB of storage. Another example of competition came from 30gigs (
www.30gigs.com) who were offering 30 gigabytes of storage, and was also invite only, but now offers free accounts for anyone.
Every account which is inactive for 6 months is labeled dormant, and 3 months later (a total of 9 months), gets deactivated by Gmail. All stored messages get deleted and the account gets "recycled", which means the account name can be used by any other users afterwards. Other
webmail services, like
Yahoo! Mail and Hotmail, have different, often shorter, times for marking an account as inactive. Yahoo! Mail deactivates dormant accounts after four months, while Hotmail deactivates accounts after only one month.
Other than the general increase of storage limit, there has also been an improvement of the e-mail interfaces of Yahoo! Mail and Hotmail after the launch of Gmail. Gmail's ability to have an attachment size of 10MB was also matched by Yahoo! Mail and Hotmail during 2005. Following the footsteps of Gmail, Yahoo! launched the Yahoo! Mail Beta service and Microsoft launched Windows Live Mail, both now incorporating Ajax interfaces.
When users first sign up for Gmail, they are prompted to take the
Gmail Tour which teaches them the basic features and what makes Gmail different. There is also a help page teaching new Gmail users how to import their contacts from their previous
webmail account using
CSV.[
5] However, it only offers personalized help for Yahoo! Mail and Hotmail; it has also been reported that recently-created Gmail accounts will receive a welcome e-mail with the link to the switching guide. Clicking "Help" at the top right hand corner of Gmail takes a user to the [https://mail.google.com/support/?ctx=%67mail&hl=en Gmail Help Center]. If the Gmail Help Center does not answer a question, a user can [https://mail.google.com/support/bin/request.py?contact=1&ctx=contact-us contact Gmail]. Alternatively, a user can also ask other users for help on
Gmail Help Discussion, a
Google Group for users to give and receive help concerning Gmail.
*
List of Google services and tools*
Google Groups*
Google File System (GFS)Add-Ins
*
PhpGmailDrive*
Gmail Drive*
GmailFS*
RoamDrive
*[https://mail.google.com/ Gmail]
*
Lifehacker's Gmail Tips*
Gmail Greasemonkey scripts*
Gmail Tips*
Gmail Help Discussion, a Google Group for Gmail users to ask and answer questions about Gmail
*
GiveAndTake, a Google Group for people to request Gmail invites
*
Gmail Drive: How to use Gmail as an external hard drive*
Gmail: The problem with spam mails - shortcomings in the way Gmail handles spam mails
FAQs
*
Gmail - Google FAQ*
Google's Gmail: A Rough Guide to Protecting Your Privacy at
Electronic Frontier Foundation*
Gmail Privacy FAQ at
Electronic Privacy Information Center*
Gmail - The Unofficial Gmail FAQ
